This Privacy Policy explains how Omekus ("Omekus", "we", "us", or "our") handles information in connection with MyndBase, including the MyndBase website, application, AI functionality, workflows, storage, integrations, and related services (collectively, the "Service").
MyndBase is a Company Brain and AI operating platform designed to help individuals and organizations connect their knowledge, tools, workflows, and processes and use AI to operate their work.
We aim to collect and retain only the minimal information strictly necessary to provide and operate MyndBase features for you.
By using MyndBase, you acknowledge the practices described in this Privacy Policy.
MyndBase is operated by:
Omekus
Sydney, Australia
For privacy-related questions or requests, contact us at: omekus.co@gmail.com
We prioritize data minimalism. We only collect details required to set up your account and power the specific workspace features you choose to interact with.
Depending on how you configure and use the Service, information collected may include:
Standard profile details required to set up and manage your access:
MyndBase offers productivity features—such as document search, AI analysis, and workflow automation—that run on content you explicitly choose to upload or connect. You retain complete control and ownership over anything you provide.
Depending on which features you use, this may include:
You always retain full rights and ownership of your content.
To reliably run and display your visual workflows, MyndBase stores essential operational settings:
To manage usage balances and display accurate credit quotas, we measure basic usage telemetry:
If you choose to link external services, MyndBase stores encrypted access credentials solely to carry out tasks within those scopes upon your command.
MyndBase is designed around minimal data collection.
We do not intentionally collect or maintain personal information such as IP addresses, browser information, device information, operating system information, or similar technical identifiers as part of our application's normal data collection, unless our practices change in the future or such information is required for a specific security, legal, or operational purpose.
We do not use advertising cookies.
We do not sell Customer Data or workspace content as an advertising or data-broker product.
We process your content strictly to perform functions requested or authorized by you. This includes:
Uploading a document to MyndBase provides you with secure storage in your workspace. Simply storing a file does not mean MyndBase automatically reads, analyzes, or transmits its contents to external AI models.
Files are only processed when you intentionally invoke a feature that uses them—for example, if you explicitly build a workflow node instructed to analyze a specific document.
You are responsible for ensuring you have appropriate rights to upload and process files in your workspace.
MyndBase provides AI-powered functionality through AI models and services.
When you use AI functionality, information necessary to perform the requested operation may be processed by MyndBase and, where applicable, transmitted to a third-party AI provider.
The information processed depends on what you choose to provide to the AI functionality and how you configure your workflow.
For example, if you configure a workflow to have an AI model analyze a file, relevant information from that file may be sent to the AI provider used for that workflow.
AI processing may change as MyndBase develops and as we add, remove, or change AI providers and models.
Omekus does not use your private content or workspace data to train our own general-purpose AI models.
When an action requires third-party AI providers (such as LLM API providers), data is processed independently in accordance with standard enterprise API privacy commitments.
MyndBase may allow you to connect third-party services such as communication platforms, productivity tools, repositories, cloud services, or other applications.
When you connect a service, MyndBase may access information or perform actions permitted by the permissions and scopes you authorize.
For example, an integration may allow a workflow to retrieve information from a connected service or perform an action on that service.
The information available through an integration depends on:
When MyndBase is used by an organization, administrators may control how the organization's environment is configured.
Depending on their permissions, administrators may control:
If you use MyndBase through an organization, information within that organization's environment may therefore be subject to the organization's own policies and administrative controls.
Omekus does not determine internal disputes between organizations, employees, administrators, or other users.
When you connect a third-party service using OAuth or another authentication mechanism, MyndBase may receive and store credentials such as access tokens or refresh tokens.
Integration credentials stored by MyndBase are encrypted in our database, with the relevant encryption key maintained separately.
These credentials are used only to provide the authorized integration functionality.
When you disconnect an integration, we remove the associated active credentials from our database, subject to reasonable technical limitations, backups, security requirements, and legal obligations.
We use information collected through MyndBase for purposes reasonably necessary to operate the Service. These purposes include:
We use AI usage information to:
We may process information where reasonably necessary to:
We may process information where reasonably necessary to:
We may process or disclose information where reasonably necessary to comply with applicable law or respond to lawful legal requests.
We may share or provide access to information with third parties where reasonably necessary to operate MyndBase or provide functionality requested by you. These third parties may include:
We may also disclose information where required or permitted by applicable law.
We do not sell Customer Data as a commercial data product.
MyndBase depends on third-party services to provide certain functionality. Third-party providers may include providers of:
These providers may process information on behalf of or in connection with MyndBase.
Third-party providers may have their own privacy policies, terms, security practices, processing locations, retention policies, and legal obligations.
Omekus does not control the independent privacy practices of third-party providers.
Third-party services may also change their APIs, models, functionality, policies, or availability.
MyndBase is operated from Sydney, Australia and is intended to be available internationally.
Our production infrastructure currently uses Amazon Web Services (AWS), and our production PostgreSQL database is currently hosted in the United States.
As a result, information submitted to MyndBase may be stored or processed outside the country in which you live.
Third-party providers used by MyndBase may also process information in other countries.
Where applicable law imposes requirements concerning international transfers or cross-border processing, we will take reasonable steps to comply with those requirements.
We retain information only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Retention may depend on:
Because MyndBase is an evolving product, retention practices may change as new functionality is introduced.
You may request deletion of your MyndBase account by contacting: omekus.co@gmail.com
Where appropriate, we may delete Customer Data and other information associated with the account. However, deletion may be subject to:
Information may therefore remain temporarily in backups or other systems after deletion from active systems.
Depending on your country or jurisdiction, you may have rights concerning your personal information. These rights may include, where applicable:
These rights are subject to applicable legal limitations and exceptions.
To make a privacy request, contact: omekus.co@gmail.com
We may need to verify your identity or account ownership before processing certain requests.
If your information is contained within an organization's MyndBase environment, the organization may control that information. For example, an organization may determine:
If your request concerns information controlled by an organization, we may need to coordinate with that organization before fulfilling the request.
MyndBase does not use advertising cookies.
We may use technologies that are strictly necessary for the operation and security of the Service, such as technologies required for authentication or maintaining a user session.
If we introduce analytics, advertising, or other non-essential tracking technologies in the future, we may update this Privacy Policy and, where required, obtain appropriate consent or provide additional notice.
We take reasonable measures designed to protect information processed through MyndBase. These measures may include:
However, no internet-based service or cloud infrastructure can guarantee absolute security. You acknowledge that no security system can completely eliminate the risk of unauthorized access, loss, misuse, or other security incidents.
If we become aware of a security incident involving personal information, we will take reasonable steps to investigate and address the incident.
Where applicable law requires notification to users, customers, regulators, or other parties, we will provide such notification in accordance with applicable law.
Nothing in this Privacy Policy guarantees that a security incident will never occur.
You must be at least 13 years old to use MyndBase.
MyndBase is not intended for children under 13.
We do not knowingly intend to collect personal information from children under 13 through the Service.
If we become aware that a person under the applicable minimum age has created an account, we may suspend or terminate that account and take reasonable steps concerning the associated information as required by applicable law.
Where the law of a particular jurisdiction establishes a higher minimum age or additional parental-consent requirements, those requirements may apply.
If Omekus is involved in a merger, acquisition, restructuring, financing, sale of assets, bankruptcy, or similar transaction, information associated with MyndBase may be transferred as part of that transaction.
Any such transfer will remain subject to applicable law and this Privacy Policy to the extent required.
We may disclose information where reasonably necessary to:
Where legally permitted, we may provide appropriate notice concerning such disclosures.
MyndBase is an evolving product.
As we introduce new features, our data processing may change.
For example, future functionality may include:
We will update this Privacy Policy where appropriate when our data practices materially change.
We may update this Privacy Policy from time to time.
When we make material changes, we may provide notice through the MyndBase website, application, email, or another reasonable method.
The updated Privacy Policy will become effective on the date stated at the beginning of the revised policy.
Your continued use of MyndBase after the effective date of an updated Privacy Policy constitutes acknowledgment of the updated Privacy Policy to the extent permitted by applicable law.
MyndBase is operated by a company based in Sydney, Australia and may be used by individuals and organizations internationally.
We seek to comply with privacy and data-protection laws that apply to our processing activities.
Nothing in this Privacy Policy is intended to exclude, restrict, or override privacy rights or protections that cannot legally be excluded or restricted.
Where mandatory privacy law provides rights or protections that differ from this Privacy Policy, those mandatory rights and protections will apply.
If you have a privacy question, concern, complaint, or request relating to your personal information, contact:
This Privacy Policy should be read together with the MyndBase Terms of Service.
The Terms of Service govern your contractual use of MyndBase, while this Privacy Policy explains how information is handled.
Nothing in the Terms of Service is intended to remove privacy rights that cannot legally be excluded or restricted.
